Time Sink Check: Where does your time go?
Pick the tasks that eat up your time, estimate how often and how long, and see how many hours a week go into them and where AI and automation pay off first.
AI prepares. Your team decides. Rough estimates are enough. The result updates with every entry.
This is where your time goes
That is a lot. Please check whether tasks overlap and each activity is counted only once.
Your entries are calculated in your browser only and are not stored. When you click "Book a call", the recommended task, the rounded hours and the page you came from are added to the contact page address. Only when you submit the form there does your inquiry reach us, together with this address. If you have consented to statistics, Google Analytics also records page addresses, including these details.
How we calculate
The calculation is deliberately simple and based on assumptions. It does not replace an analysis of your workflows, but it shows where a closer look is worthwhile.
Hours per week
- For every task you select: times per week multiplied by minutes each time, divided by 60.
- The total is the sum of all selected tasks.
Cost per year
Hours per week multiplied by 46 working weeks and your internal hourly rate. The 46 weeks account for vacation, holidays and sick days.
Assumption: share that can realistically be prepared
| Task | Share |
|---|---|
| Answering inquiries | 50% |
| Writing proposals | 40% |
| Processing invoices and receipts | 60% |
| Creating reports and status updates | 50% |
| Preparing and following up on meetings | 50% |
| Searching for information and documents | 40% |
| Transferring data between systems | 60% |
| Sorting and forwarding emails | 50% |
| Preparing handoffs | 60% |
| Your own task | 30% |
These shares are our own cautious estimates, not measured values. The rest deliberately stays with people: reviewing, adding, approving and deciding. The best first workflow is the task with the most hours that can be prepared. If two are tied, the order of the list decides.
Why a range
How much time is actually freed up depends on your data, special cases and habits. That is why we show 80 to 100 percent of the shares above, round hours to whole hours and round dollar amounts to $10, $100 or $1,000 depending on their size.